Project Management

There are three types of projects have been worked upon by the ACU:

  • A project is based on an assessment of the needs prepared by the ACU's programs and departments:

    The project life cycle in this type goes through eleven stages:

    1- Needs assessment and prioritization:
    The Information Management Unit (IMU) issues monthly reports assessing needs and setting priorities based on information received from enumerators and triangle with local councils, civil society organizations and the local communities.

    2- Preparation of the project idea:
    The relevant programs submit a preliminary proposal for the project within 5 days after assessing the needs.

    3- Partner Selection:
    In the case of apology by the local councils and governmental institutes, which are the exclusive partners of the ACU based on MoUs, the Advocacy &Communication and Monitoring& Evaluation departments will look for and select the appropriate partner to implement the project throughout view days.

    4- Project Promotion:
    The Advocacy and Communication department in cooperation with the relative technical programs promotes the project to the donors to adopt it and ensure the necessary funding within 30 days.

    5- Proposal Preparation:
    The specialized programs cooperate with the Monitoring& Evaluation, financial, advocacy & communication departments to prepare a detailed study of the project within 30 days.

    6- MoU Preparation:
    The Legal Department, in cooperation with the relevant programs and under the supervision of the executive management, prepares the memorandum of understanding for the project, which includes the terms and duration of implementation, responsibilities and duties of each party and signatures by the parties within a period that doesn’t exceed two days.

    7- Agreement and Contract Preparation:
    The legal department, in cooperation with the competent programs, prepares the financial contracts and agreements and signs it by the grantor and the executive director within two days.

    8- Project Implementation:
    The project is run by the implementing partner. The M&E department supervises all stages of implementation. Relevant departments are included when needed for modification during implementation. The disbursements are based on the M&E reports. The duration of implementation varies from one project to another according to its nature and size.

    9- Interim Evaluation:
    The M&E department issues project progress reports that ensure the implementation righteousness according to determinants and their conformity with the technical conditions and specifications. The preparation of the progress report takes 7 days for each stage.

    10- Project Close and Final Evaluation Report:
    All the concerned departments complete the project’s work according to their specializations and issue the final M&E report within 7 days from the end of the project.

    11- Project Investment and Impact Measurement:
    The project is invested by the competent local authority. The impact of the project is studied by the M&E department and recommendations are made to ensure sustainability of the project.

  • A project is based on the needs of a local authority:

    The project life cycle in this type goes through ten stages:

    1- Concept Notes Preparation:
    The idea of the project is presented according to the needs of the local partner. The relevant programs and departments of the ACU ensure that the project idea is in line with the actual needs and priorities of the work within 15 days.

    2- Partner Selection:
    The entity that submitted the project has the implementation priority. In the case of its apology, the local council or an institution affiliated to the Syrian Interim Government has the right to execute. Upon its apology, the appropriate executive partner shall be sought by the ACU’s departments within a period that doesn’t exceed 5 days.

    3- Project Promotion:
    The Advocacy and Communication department in cooperation with the relative technical programs promotes the project to the donors to adopt it and ensure the necessary funding within 30 days.

    4- Proposal Preparation:
    The specialized programs cooperate with the Monitoring& Evaluation, financial, advocacy & communication departments to prepare a detailed study of the project within 30 days.

    5- MoU Preparation:
    The Legal Department, in cooperation with the relevant programs and under the supervision of the executive management, prepares the memorandum of understanding for the project, which includes the terms and duration of implementation, responsibilities and duties of each party and signatures by the parties within a period that doesn’t exceed two days.

    6- Agreement and Contract Preparation:
    The legal department, in cooperation with the competent programs, prepares the financial contracts and agreements and signs it by the grantor and the executive director within two days.

    7- Project Implementation:
    The project is run by the implementing partner. The M&E department supervises all stages of implementation. Relevant departments are included when needed for modification during implementation. The disbursements are based on the M&E reports. The duration of implementation varies from one project to another according to its nature and size.

    8- Interim Evaluation:
    The M&E department issues project progress reports that ensure the implementation righteousness according to determinants and their conformity with the technical conditions and specifications. The preparation of the progress report takes 7 days for each stage.

    9- Project Close and Final Evaluation Report:
    All the concerned departments complete the project’s work according to their specializations and issue the final M&E report within 7 days from the end of the project.

    10- Project Investment and Impact Measurement:
    The project is invested by the competent local authority. The impact of the project is studied by the M&E department and recommendations are made to ensure sustainability of the project.

  • A project is prepared based on recommendations when there is a financial grant:

    The project life cycle in this type goes through eleven stages:

    1- Grant Distribution:
    The grant received from a donor is distributed to the departments according to actual needs and priorities based on the needs assessment reports issued by the ACU’s Information Management Unit within 5 days.

    2- Call for Concept Notes:
    Announcement of the “Project Idea” application by sector: The relative programs, in cooperation with the Advocacy &Communication department, announce the receipt of applications containing “project ideas” and the submission of the required documents within a period of 20 days.

    3- Evaluation of project ideas submitted:
    After receiving all applications, they are evaluated and selected based on priorities per sector by the Information Management Unit and the relevant programs.

    4- Partner evaluation:
    The partner with the idea of the project and the feasibility of partner to implement is evaluated, in the case of apology, another partner is chosen during two days.
    Proposal Preparation:
    The partner who originally submitted the concept notes prepares a proposal and discusses it with the ACU.

    5- Proposal double-check:
    The relevant programs, the M&E, the finance, and the Advocacy & Communication departments review, revise and develop the proposal in accordance with the models approved by agencies and donors within a period of 10 days.

    6- MoU Preparation:
    The Legal department, in cooperation with the relevant programs and under the supervision of the executive management, prepares the memorandum of understanding for the project, which includes the terms and duration of implementation, responsibilities and duties of each party and signatures by the parties within a period that doesn’t exceed two days.

    7- Agreement and Contract Preparation:
    The legal department, in cooperation with the competent programs, prepares the financial contracts and agreements and signs it by the grantor and the executive director within two days.

    8- Project Implementation:
    The project is run by the implementing partner. The M&E department supervises all stages of implementation. Relevant departments are included when needed for modification during implementation. The disbursements are based on the M&E reports. At the same time, the Advocacy & Communication departments promotes the project. The duration of implementation varies from one project to another according to its nature and size.

    9- Interim Evaluation:
    The M&E department issues project progress reports that ensure the implementation righteousness according to determinants and their conformity with the technical conditions and specifications. The preparation of the progress report takes 7 days for each stage.

    10- Project Close and Final Evaluation Report:
    All the concerned departments complete the project’s work according to their specializations and issue the final M&E report within 7 days from the end of the project.

    11- Project Investment and Impact Measurement:
    The project is invested by the competent local authority. The impact of the project is studied by the M&E department and recommendations are made to ensure sustainability of the project.